Office move checklist

Posted on November 25, 2016 by wardthomas
Office Move Checklist

So you’re about to move offices. The tasks involved may seem insurmountable, especially if yours is a large, populous company with an intricate and complicated IT set-up. And what about all the desks and floor-plans? Is new furniture required or are you just moving what you already have? All too quickly, your head can become crowded with the thought of juggling 101 assignments, each with its own deadline. But here, to help un-jumble your mind and keep everything calm, is an office-moving checklist that will help to see you through. Some of it may apply directly to the kind of office move you’re about to undertake and some of it may need to be adapted a little. But rest assured, it will almost certainly help take some weight off your shoulders and some care and worry from your brow. Provided you’ve given yourself plenty of time, there is nothing to worry about. Soon, you’ll be settled in that brilliant new office, with all your working requirements satisfied and possibly even exceeded.

A month-and-a-half before your move:

  1. Take measurements of your new office space, so that you can plan layouts, furniture placement etc
  2. Order any new furniture that will be required, and arrange for it to be delivered a week prior to your move.

A month before your move:

  1. Take advice on layout and furniture arrangements – it’s possible that your furniture supplier may be able to provide this.
  2. Look into the matter of electronics and phone lines. Is everything in place that needs to be? Is your removals company going to provide a thorough and expert IT migration?

Three weeks before your move:

  1. Organise the matter of who will and won’t be present on moving day. The fewer people around, the more efficiently the move will go. It could be that you’ve arranged an overnight or weekend move, which resolves the problem.
  2. Make sure all your suppliers, everything from milk deliveries to cleaners, know about your moving date so that they don’t turn up at the old premises expecting things to be as normal.

Two weeks before your move:

  1. Arrange a mail redirection service at the Post Office.
  2. While at your future premises, check that all facilities (e.g. kitchen) are in working order.

1 week before your move:

  1. Arrange for all your moving boxes to be delivered (or use your moving company’s packing service)
  2. Arrange for cleaners to do a last clean of your old office, should this be required by the landlord.

More information on our office moving service click here.

What To Do After Your Move – Part 1

Posted on November 17, 2016 by wardthomas
What To Do After Your Move

You’ve arrived at your new home and it seems as if, finally, the hard part of moving is over. Gone is the uncertainty over which company you’ll choose to help you move, what date you’ll settle on for moving day, which items you’ll pack up and take with you and which you’ll leave behind via charity shops or auctioneers. Gone, too, is the sheer slog of getting it all ready, wading through mountains of tasks and liaising with different people to keep the show on the road. Now you’re in your new house and able come up for air and to take a deep breath. Then, quickly or slowly, an uneasy feeling descends. It may feel like a kind of disorientation. You’re in the post-relocation stage, and it’s a bit like the aftershocks that follow an earthquake. The best way to get through it is to make conscious efforts to acclimatise yourself, especially if you’ve changed not only homes but actual areas and therefore the streets or countryside around you are unfamiliar. Here are some suggestions to help you get beyond this somewhat unsettling phase of your move.

  1. Connect to your new neighbourhood by checking out local newspapers, community magazines, residents associations. Getting up to speed on what’s happening will help you feel less dislocated and focus your energies on the present.
  1. Join your local library and get library cards for everyone in your family. Not only are libraries good for books, they’re also community hubs where you can find out about events like writers’ groups, reading groups, authors’ promotional appearances and more.
  1. Set aside time for fully exploring your new home. After all, although you will have been on viewings before you moved, it’s still unknown territory. Snoop around, checking for signs of pre-existing damage. Get to know where things like the fuse boxes are located, along with the main water valve stop. Get a sense of whether or not your home needs a security upgrade and also if the front and back door locks comply with your contents insurance requirements.
  1. If you didn’t do it before your move, make sure you issue all the necessary change-of-address cards, as well as apprising all applicable companies of your new details. You may have set up mail-forwarding with the post office but it’s still better to get as much of your mail as possible sent directly to your new address rather than re-routed.
  1. Set up all the new professional services you’ll need – healthcare providers, dentists, vets and so on. Expand this list to include plumbers, handymen and electricians, so that you’re prepared if something goes wrong.

Moving Your Personal Documents

Posted on November 7, 2016 by wardthomas
Moving Your Documents

Part of the moving process it’s easy to postpone or even forget entirely is the gathering up and transporting of our documents. It’s a busy enough time as it is, with so much packing and planning to take care of. But it’s not all about clothes, furniture, books and gadgets. We also need to take a lifetime’s worth of document with us, some of them incredibly important. Not only do we need to bring them to our new home, we need to make sure that they’re protected during the moving process. No matter how wonderful our removals company might be, we should guard against things going wrong. The risk of our documents being either damaged or lost is something we should strive to diminish. Here are some thoughts and ideas for getting your documents ready for the move and safe both during and after it.
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